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NotePlan lets you combine your tasks, your notes, and your calendar in a single place. All linked and synced seamlessly between your devices. Powered by Markdown and stored in plaintext, your data is easy to access, and available online and offline.

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Pricing Spaces Help Center

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Spaces

Shared daily, weekly and regular notes, and tasks for teams, families, and everyday life — all without mixing your private notes.

Spaces are included in individual plans (learn more).
Want one subscription and a single invoice for your entire team? Get a Team Subscription →

NotePlan Spaces Example

Shared Daily Notes

Plan your day together with shared Daily Notes

Shared Daily Notes help everyone stay aligned. Capture routines, decisions, tasks, and updates in one place — whether you’re a team planning standups, a family coordinating the day, or a freelancer sharing progress with clients.

team daily note example

Shared Weekly Note

Stay aligned for the week with Shared Weekly Notes

Use Weekly Notes to plan upcoming tasks, priorities, and meetings together. Keep teams, families, and clients aligned with a clear overview of what’s ahead.

weekly space example

Shared Notes, Folders & Kanban

Organize shared work with notes, folders, and Kanban boards

Spaces give your group a structured workspace to keep everything organized. Use shared notes for planning and documentation, organize them into folders, and visualize tasks with Kanban boards — perfect for projects, home planning, or client workflows.

sample kanban board

Sharing / Public Read-Only Links

Share email-protected read-only web links

Publish a secure, read-only web link to a Space note. Viewers sign in using email + one-time code, making it perfect for clients, students, or extended family who need quick access without creating an account.

Spaces Weblink example

One subscription for your team (optional)

Spaces are included in every Individual subscription.
Get a Team Subscription if you want to pay for your whole team under a single plan and receive one company invoice.

$19.99 / month

One shared subscription for up to 5 or 25 team members. Ideal for companies or families that prefer centralized billing and accounting. (Spaces already work with Individual plans.)

Collaborate in the browser on any platform
Plan, and achieve your goals together
Create a teamspace and start, no setup needed
Integrated with Google calendar, Apple iCal and Outlook
Daily logging of your team's work
Set goals in weekly notes
Assign tasks with @mentions
See an overview of tasks assigned to a member

VAT may apply, all prices in USD.

Organize work and life together in shared Spaces

Spaces help teams, families, partners, and friends stay aligned. Share notes, tasks, and plans — and keep everything organized in one place.

Teams

Plan projects, meeting notes, and documentation together. Shared Daily and Weekly notes help keep everyone aligned.

Families

Share grocery lists, tasks, schedules, and trip plans. Keep family information in one organized, easy-to-access place.

Freelancers & Clients

Share project briefs, deliverables, and ongoing updates. Use read-only web links for approvals or let clients collaborate directly.

Frequently Asked Questions

No, you don’t need a team subscription to invite users who already have a personal subscription. A team subscription is only necessary if you want to manage all licenses from a single point of purchase and simplify billing for your entire team.

Your personal subscription will continue to run unless you cancel it. Currently, personal plans cannot be converted into team plans with prorated pricing, so you’ll need to manage cancellations separately if you want to switch.

Yes! Teamspaces are accessible via the web, allowing users without Apple devices to collaborate effortlessly. Your team members can join and work on shared notes directly from their browser.

Absolutely! Your personal notes remain separate from Teamspaces. You can easily switch between your private notes and shared Teamspaces, giving you the flexibility to manage personal tasks and team projects in one place.

Yes, you can create and manage multiple Teamspaces, such as Marketing, Sales, or Product Development. Each Teamspace can have its own set of users, and you can control who has access to which spaces.

NotePlan Spaces — Shared Notes, Tasks & Collaboration for Teams and Families